Preparing properly for a window safety inspection saves time, reduces missed access and creates a better compliance record. Use this checklist before, during and after the inspection.
Before the inspection
- Confirm the building address and number of lots.
- Collect any previous window safety reports.
- Confirm whether common areas need inspection.
- Confirm access method for each unit.
- Notify residents early.
- Arrange building manager or key access if available.
- Confirm parking, loading and site contact details.
- Identify known problem windows before the inspection.
- Confirm whether rectification or inspection only is required.
During the inspection
- Record which units are accessed.
- Record which units are unavailable.
- Photograph defects.
- Note missing, damaged or disengaged devices.
- Note windows that appear to open beyond the required limit.
- Note damaged frames or fixing points.
- Note missing keys or non-operational devices.
- Separate urgent safety issues from routine rectification items.
After the inspection
- Review the report.
- Send defect list to committee or owner.
- Approve rectification where required.
- Track unavailable access.
- Schedule reinspection after repairs.
- Store the report with annual compliance records.
Why use Haven
Haven Compliance provides the inspection, reporting and follow-up structure needed for strata and managed properties. We support ongoing maintenance and reinspection programs so strata managers can keep clear evidence that window safety devices remain fully compliant with annual inspection requirements.
Contact Haven Compliance to book a building inspection or ask for a quote.
Checklist for resident notices
Before inspection day, managers should tell residents the inspection date, expected access window, what the inspector will check, whether keys are required, what happens if access is missed and who to contact with questions. Clear notices reduce missed access and make the inspection more efficient.
Checklist for the inspector
The inspector should carry the inspection scope, building contact details, access notes, previous report if available, camera or mobile device, checklist, device notes, and a process for recording unavailable areas. Each finding should be recorded in a way that can later be understood by someone who was not on site.
Checklist for the final report
The final report should answer these questions: what was inspected, what was not inspected, what passed, what failed, what photos support the finding, what needs repair, what needs reinspection and what should the manager do next?
Checklist for follow-up
After the report is issued, the manager should approve rectification, communicate with affected residents, schedule repairs, record completed work, arrange reinspection and store the final evidence with annual compliance records.
Use this checklist before booking a window safety inspection for a strata building or managed rental property. It is designed to help managers reduce missed access, prepare residents and collect the information needed for a useful report.
The checklist is not a substitute for a professional inspection. It is a preparation tool. The actual inspection should still be completed by someone who understands child safety window devices, reporting requirements, common defects and the practical follow-up needed after repairs.
What to send with a quote request
When requesting a quote from Haven, include the building address, number of lots, number of levels, known access issues, previous reports, building manager contact, preferred inspection window and whether rectification support may be required. This helps Haven price the work fairly and avoid surprises on inspection day.
How to use the completed report
Once the report is received, save it with the building records, send defect items to the committee or landlord, approve rectification, record unavailable access and schedule reinspection. The report should become part of the building’s annual compliance record, not just another email attachment.
